Ethical Careers and Recruitment

Ethical Careers Policy

1. Does the institution have an active and publicly available ethical careers policy?

Score 10%

Essential

• The policy must be publicly available on the university website and not require an institutional login.

• The policy should apply to the full scope of the careers service’s relationships with third-party employers at minimum, but may cover the entire institution.

• The policy must clearly outline what criteria must be met in order for the careers service to work with a third-party employer, and what criteria would screen an organisation out.

Clarifications

• People & Planet will look for the policy on the university website, particularly for careers service ‘Terms and Conditions’.

• The policy does not need to be called an ‘Ethical Careers Policy’ to score points, though this will help our markers find it on the website.

• By ‘third-party employers’ we mean any organisation outside the university, working with the university to recruit students or graduates to their organisation.

• The policy does not need to exclude sectors or named companies to score points, but must lay out clear eligibility and screening criteria. Policies with no criteria will score

• A generic Sustainability or Ethics policy, that does not reference the working of the Careers Service, will not score any points.

Universities without an in-house careers service will still be expected to display a policy governing any potential future in-house careers service. This policy may also cover third-party careers services, but this is not essential to score.

1b) Specifics within the policy

Score 7%

Additional scores will be added for each of the following areas included in the policy:

• There should be evidence within the policy itself that it was last updated/reviewed within the last 4 years. 4%

There should be evidence within the policy itself that it has been approved by a relevant Head of Department, member of the Board of Governors, equivalent body, or relevant committee. 3%

Commitment to Screen Out Specific Sectors

Commitment to screen out specific sectors from third party recruitment opportunities over which the careers service can be reasonably assumed to have control:

2a Fossil fuel companies

Score 50%

• Fossil fuel companies: partial commitment (i.e. coal and tar-sands). 20%

OR

• Fossil fuel companies: full commitment to screen out all fossil fuel companies. 50%

Clarifications

A full commitment would entail excluding all fossil fuel companies. By this we mean at minimum the companies listed in the Carbon Underground 200.

2b Mining companies

Score 10%

• At minimum the 100 coal companies in the Carbon Underground 200 and the 50 mining companies in the Transition Mineral Mining 50. 10%

2c Arms companies

Score 10%

• Arms companies partial commitment (i.e. controversial weapons or sales to regimes). 5%

OR

• Arms companies: full commitment to screen out all arm companies. 10%

Clarifications

A full commitment would entail excluding all arms companies. By this we mean at minimum the companies listed in the SIPRI 100.

2d Tobacco companies

Score 5%

• Tobacco companies and those that produce tobacco-based products. 5%

Clarifications

• Screening commitments only relate to relationships between the university careers service and third-party employers outside the university.

• Screening commitments in no way impact the impartiality of factual, evidence-based one-to-one careers guidance provided to students.

• By ‘all fossil fuel companies’, we accept the Carbon Underground 200 as the absolute bare minimum.

• Exclusion of a company must entail excluding all departments, subsidiaries and divisions of that company. We will not accept an exclusion if the university still engages with select areas of that company (for example, the Corporate Social Responsibility department of a fossil fuel company).

Transparency and Accountability

3a. Is information about the careers service structure and staff accessible and clear?

Score 6%

Essential

• Job title

• Full name

• Email address

OR

• A page stating that the institution does not have an in-house careers service at present.

Clarifications

• Departmental email addresses (e.g careers@university.ac.uk) are accepted provided full names and job titles are also published.

• People & Planet will expect to find the job title, full name, and named or departmental email address of at least two members of staff, unless the university has just one member of staff in the department

3b. Specific elements detailed within the careers service structure and staff information page:

Score 2%

• A statement outlining any third-party careers services the university works with. 2%

OR

• A statement confirming the university does not work with any third-party careers services. 2%

Clarifications:

• By ‘third-party careers services’ we mean any careers service separate from the university that the university engages with in order to advertise or share information on job vacancies or volunteering opportunities. For instance, online platforms such as Handshake or Target Connect.

• An example of how to provide details on third party services can be found in Aberystwyth University’s ethical careers policy (under “Aim 8”): https://www.aber.ac.uk/en/media/departmental/governance/policies/Ethical-Careers-Policy---Aberystwyth-University-FINAL_.pdf

• It’s not necessary to outline on the university website whether or not the university is a member of the Association of Graduate Careers Advisory Specialists (AGCAS). Indicating membership of AGCAS, without also indicating whether or not the university works with third-party careers services, will not score any points